Praxovi calls, asks, and keeps the record.
Working time, hygiene, rooms and the phone — practice organisation for Swiss dental practices. Hosted in Zurich.
The rota that hung on the wall now ticks itself: who did what, and when, without anyone chasing.
Your practice management software stays: billing and patient records remain there, and Praxovi runs everything around them.
This week’s routinesWeek 46
Mon
Tue
Today
Thu
Fri
Opening round
NK07:52
NK07:52
NK07:52
Waterlines flushed
NK07:31
NK07:31
NK07:31
Helix test
LF07:46
missed
LF07:46
Fridge 2–8 °C
MR08:03
MR08:03
MR08:03
Sterilizer batch
LF12:10
LF12:10
Closing round
NK18:35
NK18:35
In an inspection, only what you documented counts.
Handwritten sheets, spreadsheets and hours corrected after the fact rarely hold up. In Praxovi, no time can be corrected by hand without a reason — and every correction is kept: who made it, when, why and what changed.
Task recordThursday, 01.10.
StatusTaskDueDoneEntryNote
Opening
Flush waterlines (2 min)Hygiene recordDue Everyone07:30Done Marco Ritter07:30Who and when — set by the tick, never typed.
Autoclave test run (Helix/Bowie-Dick)Hygiene recordDue Dental assistant07:45MissedWhat is missing shows too. A hygiene record can be added later only with a reason — and stays marked.
Medicine fridge temperatureHygiene recordDue Everyone08:00Done Lena Frei09:005.9 °Cnormal 2–8A reading with its normal range. Outside it, a note is required.
During the day
Sterilizer: record batchHygiene recordDue Dental assistant12:00Done Lena Frei13:00Batch 193 — programme B, no findingsThe entry as written. Taking it back needs a reason — it stays visible, marked as taken back.
Working time · Lena Frei
StatusDateInOutNet · BreakNote
Fri, 02.10.In 07:36Out 16:468:16 h · 54′ArG Art. 15: more than 7 hours, at least 30 minutes of break — checked.
A day in your practice, to scale
Praxovi works before the first patient and after the last one leaves. Here is one call from a treatment room as it happens, then nine moments from midnight to midnight, each at its own hour.
09:40 · Room 2 calls without anyone leaving the chair
00:0006:0012:0018:0024:00
Callback recordedAI reception
Sick reportpractice management notified
Clocked inQR code at reception
Opening · all 5 donebefore the first patient
Call from Room 2 · AssistanceLena is coming
Sterilizer: batch recordednote: program B, no issues
Gloves M · on the order listneed reported
Closing · all 4 done0 open
Urgent callbackAI reception
00:00 to 24:00. Each mark stands at its real minute.
Also in Praxovi:vacation requests with approval, vacation balances counted on each person’s own week · onboarding paths per role · material and consignment stock, with the order list · the waiting-room screen · patient information in the patient’s language
Ask your practice anything. Get a cited answer.
Every SOP, hygiene plan and drawer list you upload becomes something your team can ask — in plain language, by keyboard or voice, in four languages.
- An answer from your documents names the exact document it comes from.
- It can prepare actions — completing a task, booking a room — but a person always confirms before anything happens.
- Hands-free voice mode for treatment rooms — like a home assistant, but grounded in your documents.
How long is autoclave cycle B?
Cycle B holds 134 °C for 4 minutes — 34 minutes in total including drying. Release the batch only after the indicator strip has been checked.
SourceHygieneplan_2026.pdf
Where your data lives
Transparent about where every byte lives. Working-time records must be available for inspection for at least five years (ArGV 1 Art. 73).
- Stored in Zurich
- Application, database and documents: Google Cloud in Zurich, encrypted in transit and at rest. AI functions and search index: in the EU, whose data protection the Federal Council recognises as adequate.
- Who can read it
- Your team sees what its role allows, and only its own practice, which has its own document store and search index. At Praxovi, only people bound to confidentiality, as far as operations and support require.
- No AI training
- We do not use your data for our own purposes, for advertising or to train AI models.
- Every correction kept
- Whoever changes a working time by hand must give a reason; every correction is kept with the entry: who made it, when, why, and the times before and after. Selected accesses, such as searches in the AI document search, are logged.
- AI reception
- No call audio is stored — transcripts only.
Every provider that processes data for us, and where: the data processing agreement
Our chore charts hung on the wall, on paper. Today they are routines in Praxovi — and in the evening we see what is done and what was left undone.
Every feature ships to a working dental practice before it reaches customers. If it survives a Monday morning there, it reaches you.
Praxovi is built by Subodh Yadav and Dr. med. dent. Jeong-Woo Yoo. About
What stops being someone’s job
Set your headcount. Every figure below is a sum you can redo.
200
working days a month whose breaks Praxovi checks against ArG Art. 15 — not one of them checked by hand
20
running balances — overtime and vacation for every colleague — that keep themselves, each weighted by its own contract
1
file at month end — a CSV, or a PDF from the print view — with every correction and its person, time and reason, instead of 10 sheets to collect
0
passwords for you to reset — the team signs in with a one-time code
Based on 10 people × 20 working days a month. ArG Art. 15: 15 minutes for more than 5½ hours, 30 for more than 7, 60 for more than 9.
No one asks any more
Has anyone checked the answering machine?Who is out today?Did you sign in?Has the Helix test been run?Who is free for Room 2?Who logged the sterilizer run?Did anyone order gloves?Is the evening round done?Who calls back the patient in pain?
One subscription per practice — annual or monthly
Unlimited AI document search in every plan — we do not meter the one feature your team is meant to use.
| Prices per month | Single PracticePerfect for independent dental practices with up to 10 employees.CHF 189 / monthexcl. VATCHF 2'268 per year, paid in advance | Multi-Chair PracticeIdeal for growing clinics with specialized teams and hygienists.CHF 349 / monthexcl. VATCHF 4'188 per year, paid in advance | Practice Chain / GroupDesigned for multi-location practice groups and dental centers.Price on requestScope and price are agreed per group — locations, seats, SLA. |
|---|---|---|---|
| People and places | 1 location, up to 10 staff | Up to 25 staff | Several locations under one contract. Every location keeps its own team and data |
| Patient SMS | Patient messaging — 500 SMS per month included | Patient messaging — 500 SMS included | Patient messaging — 500 SMS included |
| Priority document indexing | Not included | Included | Included |
| Service level | Not included | Not included | SLA by agreement |
| One-off setup | CHF 990 | CHF 990 | Guided onboarding included (instead of CHF 990) |
In every plan
- HR time tracking & Swiss audit export
- Absences, presence board & vacation balances
- QR reception kiosk & checklists
- Steri-room & compliance modules
- Tasks, routines & the daily protocol
- Overtime account, week plans & carry-over
- Room board, wall tablets & waiting-room screen
- Onboarding paths & the employee journal
- AI document search — unlimited
- Patient messaging — unlimited email, translated into the patient’s language
Add-on
AI Reception
CHF 99 / monthexcl. VATThe AI reception outside opening hours: it answers, takes the concern down, and your practice calls back.
400 minutes a month included, then CHF 0.25 per minute. We set up the phone number for you.
Callers hear right away that an AI is answering.
Running in one day. Really. One-time onboarding incl. import & AI indexing of your existing documents (up to 2,000 pages): CHF 990. Included in Practice Group plans.
12-month term, paid in advance. Renews for another 12 months unless cancelled before the term ends. Additional SMS beyond the included volume: CHF 0.15 each. AI questions are never charged per use. All prices excl. VAT.
The questions practice owners actually ask
What does Art. 46 of the Swiss Labour Act require from a practice?
Employers must document the working time of every employee — start, end, breaks and overtime — and keep it available for inspection for at least five years (ArGV 1 Art. 73). Handwritten lists and spreadsheets corrected after the fact rarely survive that check, because nothing shows who changed a figure or why. Praxovi accepts no correction by hand without a reason, keeps every correction — who made it, when, why and what changed — and exports any period in one click. How long these records are kept is set with your practice.
Where is our data stored?
The application and your documents run in Zurich (Google Cloud). The AI search index lives in the EU, whose data protection the Federal Council recognises as adequate (Annex 1 DPO). We say so instead of rounding it up to “everything in Switzerland”.
How long does onboarding take?
One day. We import and index your existing documents with you on a call, your team gets email invitations, and the clock-in kiosk is a tablet on a shelf. There is no data-migration project because there is no old system to migrate — paper and folders come along as they are.
Do my staff need passwords?
No. Sign-in is a one-time code by email, and a session stays valid for about three months of normal use. Nothing to forget, nothing for you to reset, nothing on a sticky note under the keyboard.
What happens to our data if we leave?
They are yours. Time records export to Excel and PDF at any moment — the same exports you would hand an auditor — and your documents were never locked into a proprietary format in the first place.
Who sees why someone is absent?
Only practice management. The team sees on the board THAT a colleague is out — the reason (sick, vacation, military service) stays with management, enforced on the server, not just hidden in the interface. And there are deliberately no per-person absence statistics: Praxovi organises the day, it does not score employees.
Does this replace our practice management software?
No — and we are honest about that. Billing and patient records stay in your existing system. Praxovi runs everything around it: the team, the time records, the checklists, the knowledge. The two coexist from day one.
See it on your own documents.
No credit card. We set it up on a call and show you the AI search running on your own documents.